Heads up! We know this is a very detailed list of responsibilities. The upside of this is that there will be no surprises, and the full scope of the role is transparent!

Operations/Admin

• Oversee the day-to-day operations of OpenArchive (fielding emails, scheduling, coordinating with stakeholders, etc.);
• Work closely with the Executive Director on organizational strategic planning (managing strategic planning across teams/stakeholders, programmatic and tech development timeline management, budget forecasting, and ensuring mission-alignment across departments);
• Work with our fiscal sponsor on managing organizational finances (payroll oversight, reviewing their general ledger, financial reporting);
• Manage human resource processes (drafting of contracts and invoicing, hiring processes, onboarding and offboarding contractors);
• Ownership of OpenArchive’s Airtable Bases, including regularly maintaining and updating the Taskmaster Airtable Base, CRM Airtable Base, HR Airtable Base, Strategy Base, and Hiring and Recruiting Base;
• Contractor managing: Be the primary contact for staff and contractors, including technical, communications, research, and operations teams, by offering logistical support, contracts management, providing resources, meeting planning, and introductions as needed;
• Process/workflow design and management, including creating, documenting, and updating processes and managing filing systems, including OpenArchive’s Google Drive;
• Board support, including managing relations with board members, coordinating meetings and board updates;
• Create and maintain meeting agendas and minutes;
• Scheduling, hosting, and providing follow-up for OpenArchive’s meetings both internally and with external partners;
• Coordinate travel booking, budgeting, and planning when necessary;
• Schedule and organize meetings/events and manage calendars;
• Help build positive relationships within our team of consultants, researchers, board members, and funders.

Project Management

• Project tracking and planning: tracking hours, expenses, and billing, regularly communicating with staff on project plans and progress, and writing quarterly or bi-annual narrative reports for funders;
• Project administration and expense tracking, including financial oversight and budget tracking on our OpenArchive Budget Tracking Airtable Base;
• Ensure program deadlines are met and work with the Program Director to adjust timelines if necessary;
• Assist the Executive Director and Program Director with program strategic planning.

Fundraising

• Ownership of OpenArchive’s Airtable Fundraising Base;
• Lead grants management, including seeking new grants, leading application processes (including grant writing), and budget development;
• Track and manage fundraising and proposal deadlines throughout the life of the application process;
• Assist with requests from active funders and the preparation of new grant proposals;
• Manage active awards, including maintaining relationships with program officers, tracking budgets, and ensuring programmatic and financial reporting are completed on time.

• Bachelor’s degree in a relevant humanities discipline (e.g., international relations, nonprofit administration, communications, psychology, sociology, etc.);
• 5+ years’ experience with operations;
• 5+ years’ experience successfully fundraising, including seeking, tracking, writing grants, and at least 2 years experience applying for and managing US government grants
• A collaborative person who can quickly adapt to a rapidly changing environment;
• Self-starter who enjoys working independently as well as on a team;
• Excellent communication skills: Strong verbal and written English communication skills; and proactive communicator: asks questions or for assistance when tasks, processes, or projects are unclear;
• Demonstrated planning and time-management skills, with the ability to prioritize and delegate tasks;
• Proven ability to not only meet deadlines yourself but ensure that others you are managing do too;
• Detail-oriented with impeccable organizational skills;
• Expert in project management software, including Airtable;
• 2+ years managing both part-time and full-time contractors;
• Some experience working in or adjacent to the: archival, civil society, human rights, digital rights, nonprofit, foundation, or NGO sectors;
• Experience working for or with a nonprofit or at-risk or marginalized community groups with sensitivities to their localized needs (i.e. understanding their threat models, securing communications, and working well with diverse cultures).

• A master's degree or higher in information science, library science, public administration, non-profit management, public policy or a related field;
• Extensive experience with grants from the State Department Department of Human Rights and Labor (DRL);
• 3-5 years of experience working within the archival, civil society, human rights, digital rights, nonprofit, foundation, or NGO sectors;
• Familiarity with open-source principles;
• Experience with GitHub, Canva, Figma, Miro, and the Markdown markup language.

OpenArchive aims to empower people to have more agency over the long-term preservation, privacy, management, and access to their mobile media. We are working on challenging but compelling problems at the crux of privacy, usability, and long-term preservation of mobile media. If you are passionate about helping people create secure, robust, personal archives to preserve mobile media, especially media made by historically marginalized communities, or are just interested in making secure archiving tools more usable, we’d love to hear from you.

This position reports to OpenArchive's Executive Director.

This position is fully remote. OpenArchive operates as a distributed team, with core staff in the US and Canada and others in Africa, Latin America, and Europe. Preference will be given to those with time zones compatible with the US Pacific and Eastern Time Zones due to the location of key project staff there.

This is a full-time contract position for one and a half years starting at $85,000 USD annual rate. Contract renewal and raises are dependent on funding and performance.

To apply, please submit the following via this form

• Your resume;
• A cover letter that explains your interest in the position and why you believe you are well-suited for the role;
• Two references and their contact information;
• Responses to supplemental questions.